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Patient administrationHealthcare
RPA

Every consultation report goes to the right referring physicians automatically – by email or post, depending on the case.

How Kinderspital Zürich distributes around 70,000 appointment reports a year to referring physicians automatically – work that previously took around 300 working days a year.

Customer anonymised ROI 2 Months
Starting point

At the University Children’s Hospital Zurich, medical professionals prepare approximately 70,000 consultation reports each year for referring physicians. Distribution is managed by the central medical secretariat, with each case following its own delivery requirements, either by email or post. Given this volume, ensuring timely and efficient processing became increasingly challenging, requiring the equivalent of approximately 300 working days per year.

Solution

A specialized software robot fully automates this process. Based on a set of rules it assigns the recipients to the appointment reports, applies further triage rules, forwards the reports and marks the dispatch as completed.

Result
RobotHumanAI-assisted
Robot opens the appointment reports Robot identifies the distribution ruleReport is sent – by email or by postCase is completed
Result
70'000
consultation reports yearly
300
ETFs yearly for manual processing
2Months
Until full payback is achieved
A few weeks
time to production deployment

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